The licenced or basic user can share the meeting details with young people, parents and others who should be invited to the meeting – these will all be guest users.The licensed user invites the relevant basic users to the meeting.The licensed user schedules the meeting.We can now add other users to our Scouts account as basic users, who will be able to start, host and end meetings set up by licenced users - they don’t need to be added as Co-Hosts or Alternate Hosts. Files cannot be downloaded unless the meeting host grants users the ability to do so.Due to the licence limit of one licence per Group/District/County/Region (Scot)/Areas we‘ve been working with Zoom to look at solutions to enable volunteers to start and run meetings without the licenced host needing to be there. The viewing of these files is limited to those who are members of York’s account and who have received a meeting link from the meeting host. These servers are external to the York network.
This feature will allow meeting hosts to opt for recording their meetings and having them automatically uploaded onto the Zoom cloud servers. Participants are audibly alerted to active recording in meetings, and visually by the red record icon in the top left of the Zoom window.Ĭloud Recording is now also available to Faculty and Staff. Meeting hosts are able to record locally to their personal device, and can grant other meeting participants the ability to record in meeting, though this feature is not available by default. If you choose to add a profile picture, or any other information manually to your profile, that information would also be stored. Your Passport York credentials are never shared with the service. The Zoom York U service does not by default store any personal information beyond name, email address (which serves as the user account) and department name. Users are able to log into this service securely with their Passport York credentials. Zoom Privacy and Security Guidance – Information Security at York (link)
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